Minutes – SRAM NDCXL AGM 16 March 2011

Bob Wood Anderson, Steve Crapper, Ben Eedy and Michelle Gascoigne

2. Minutes of Previous Meeting

Held Wednesday 24th February 2010 were read and approved.
All matters arising resolved.
Proposed: John Holmes (JH), seconded: Russell Cox (RC) – Carried.

3. Chairman’s report

Julian Gould (JG) thanked all involved in the successful running of League during the 201011 season.

4. Treasurer’s report

Harry Gould (HG) issued draft copies of the season’s accounts. Accounts show a record number of levies received.

Approximately £3,ooo paid in prize money, medals and trophies costing around £525.

This will give a healthy sum to carry forward to the 201112 season.

5. Secretary’s report

League mailing list now regularly communicates with 100+ people. All agendas, minutes and correspondence now available on the website.

Website:
41,857 visits – excluding visits to the Message boards, 80,338 pages viewed
Page popularity – Front page 40,951, Results 20,742, Events 11,635, Rider useful info 1,084, History 870
Biggest day – Sunday 19 September 632 visitors, viewed 1,450 pages

6. Sponsorship

Signed agreement – funding secured.
We need to replace numbers and banners if possible. Two new E-Z Ups. Old
The meeting thanked Mick Gascoigne (MGa) for transporting race equipment to races.
Graham Snodden thanked the League and reported  that SRAM is pleased with its involvement.

ACTION: RC to chase un-returned numbers which will still be useful as spares.

7. Election of committee

Committee re-elected en masse.

Proposed: RC, seconded: Ian Gascoigne (IG) – Carried.

Gavin Hardwicke elected as Senior League Co-ordinator.

Proposed: JG, seconded: RC – Carried.8. Rule changes

Amend Various – from NDCXL meeting 23 February 2011 prepared by Ian Gascoigne –

Proposal to alter NDCXL rules to reflect under 9 events at each ndcxl round

REASON

The current Under 10 events are well promoted and supported, with numbers having risen significantly in the last 2 – 3 years in particular. The previous Under 12 only event was split as a result of rapidly expanding numbers leading to safety concerns. Similar safety concerns are now being raised regarding the current Under 10 events.

Analysis has been undertaken to establish how many 9 year olds would be affected by such a change. Over the course of the last 2 years, this has averaged approximately 10 riders. If these 10 riders were to be moved into the Unit 12 event, this would even the numbers between the two Under 12 events. It is also recognized that the spread of ability in the current Under 10 event is very wide, whereas, this is less prevalent in the Under 12 event. Thus, it is felt that the 9 year olds affected by such a decision would be capable of completing an Under 12 event in any case. It is also felt that the generally longer courses provided by event organizers for Under 12 events would be better able to cope with the slightly increased numbers, whereas the necessity for short courses for Under 10’s, makes large numbers very difficult to cope with.

Rule 5.2

Current
The League events shall consist of a minimum of 5 events each season consisting of a League for Senior, Junior, Women and Veteran competitors and supporting Youth, Under 12 and Under 10 Leagues for competitors of these age groups.

Proposed
The League events shall consist of a minimum of 5 events each season consisting of a League for Senior, Junior, Women and Veteran competitors and supporting Youth, Under 12 and Under 9 Leagues for competitors of these age groups.

Rule 5.5

Current
U12U10s: £1 – for race organiser, to cover prizes and expenses.

Proposed
U12U9s: £1 – for race organiser, to cover prizes and expenses.

Rule 5.6

Current
Under 10’s 12:00 noon duration 7 minutes

Proposed
Under 9’s 12:00 noon duration 7 minutes

Rule 5.8

Current
Current League tables standings for Senior, Youth, U12 and U10s league shall be produced, after the first 2 events of the season, and published in time for counting event number 3 and updated and published prior to each subsequent event to the end of the season.

Proposed
Current League tables standings for Senior, Youth, U12 and U9s league shall be produced, after the first 2 events of the season, and published in time for counting event number 3 and updated and published prior to each subsequent event to the end of the season.

Rule 6.2

Current
The supporting Youth (excluding any ‘Go Ride competitors) Under 12 and Under 10 League competitions shall be based on points scored as follows: 50 points to the winner of each race, 49 to the second and so on down to one point for 50th place.

Proposed
The supporting Youth (excluding any ‘Go Ride competitors) Under 12 and Under 9 League competitions shall be based on points scored as follows: 50 points to the winner of each race, 49 to the second and so on down to one point for 50th place.

Rule 8.3

Current
Under 10 Years and Under 12 Years Leagues
Under 12 Years Boy Trophy to the highest placed under 12 year old boy
Under 12 Years Girl Trophy to the highest placed under 12 year girl
Under 12 Years Team Trophy to the highest placed 3 competitors from same team based on their total final league points.
Under 10 Years Boy Trophy to the highest placed under 10 year old boy,
Under 10 Years Girl Trophy to the highest placed under 10 year girl,
Under 10 Years Team Trophy to the highest placed 3 competitors from same team based on their total final league points.

Proposed
Under 9 Years and Under 12 Years Leagues
Under 12 Years Boy Trophy to the highest placed under 12 year old boy
Under 12 Years Girl Trophy to the highest placed under 12 year girl
Under 12 Years Team Trophy to the highest placed 3 competitors from same team based on their total final league points.
Under 9 Years Boy Trophy to the highest placed under 9 year old boy,
Under 9 Years Girl Trophy to the highest placed under 9 year girl,
Under 9 Years Team Trophy to the highest placed 3 competitors from same team based on their total final league points.

Proposed: NDCXL Committee, seconded: RC – CARRIED

Amend 5.14 – from Mary Gill – to update amount in line with EMCCA guidelines
Event organisers shall pay £15 to each race official.

Proposed: NDCXL Committee, seconded: RC – CARRIED

9. Date fixing

Calendar – see separate document.

10. AOB

Prize presentation – Derby Mercury RC are organising and Dave Banks has tickets for sale. Donation of raffle prizes invited.

RC issued participation figures.1,191 League rides over 12 events.

IG raised concerns regarding large fields and unsuitable start areas.

11. Date of next meeting: TBC